You might have been asked to undertake a DBS check ahead of starting to work with Staff One. You might already have a DBS and are interested in the Update Service. Whatever your circumstances, here’s a quick guide to get you up to speed with what to expect from the process and to understand why it’s in-place.

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The Disclosure and Barring Service (DBS) is a UK government body responsible for safeguarding children and vulnerable adults. The DBS Update Service is a crucial on-going tool for individuals working with vulnerable groups, enabling them to maintain a clear and accurate DBS check. 

• Education: Schools, nurseries, and colleges
• Healthcare: Hospitals, care homes, and GP surgeries
• Childcare: Childminders and nurseries
• Social Work: Social work agencies and charities

A DBS Check is a one-off check of a persons Criminal Record. It gives an at-the-time reflection of an individuals criminal record and any offenses they may have committed. As it is a “snapshot” of an individuals current history, employers often ask for these to be renewed periodically or when starting a new role to ensure that you haven’t committed any offences that they aren’t aware of since your last check.

What’s the process for applying for your DBS Check?

The good news – if you’re working with Staff One – is that we take care of the whole process for you. We offer an online portal and are able to take you through the whole process remotely.

The standard process for getting your DBS is really simple:

– Application: Individuals apply for a DBS check through their employer or a registered body.

You can click here to start the application process.

–  Processing: The DBS checks the applicant’s criminal record against national police databases.

–  Certificate Issuance: If the check is clear, a DBS certificate is issued. This certificate is valid for a specific period and may need to be renewed.

How Does the DBS Update Service Work?

A DBS Check gives a snapshot of your criminal history at that time only and can take several weeks to receive, once applied for. The Update Service allows for your DBS to be continually in-date and checking it takes just minutes. You don’t need to get a new DBS if you change employers and you won’t need to get your DBS renewed either. Once you have your DBS certificate/number you can enroll on the service (you must do so within 28 days) for a small fee (currently £13 per year). Once you’ve done this you can provide an instant DBS check to anybody requiring you to do so using your own personal share code.

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1. Initial DBS Check:
   • You must first obtain a standard or enhanced DBS check. This involves a background check that reveals any criminal convictions, cautions, or reprimands.
2. Enrolling in the Update Service:
   • Once you have your DBS certificate, you can enroll in the Update Service. This typically involves providing personal information and agreeing to the terms and conditions.
3. Regular Updates:
   • The Update Service monitors for any changes to your criminal record or other relevant information.
   • If any changes are detected, you will be notified and may need to take further action, such as obtaining a new DBS check.

Why is the DBS Update Service Important?

• Maintaining Professional Reputation: A clear DBS check is essential for maintaining a positive professional reputation.
• Ensuring Compliance: Many employers require employees to maintain a valid DBS check to comply with legal and regulatory requirements.
• Protecting Vulnerable Groups: By ensuring that individuals working with vulnerable groups have clean criminal records, the DBS Update Service helps to protect children and adults at risk.

Key Benefits of the DBS Update Service

• Peace of Mind: Knowing that your DBS check is up-to-date can provide peace of mind.
• Streamlined Process: The Update Service simplifies the process of maintaining a valid DBS check.
• Enhanced Professionalism: A clear DBS check can enhance your professional credibility.

How to Enroll in the DBS Update Service

You can enroll in the DBS Update Service online or by post. The process is straightforward and can usually be completed within a few minutes. If you’re working for us, we will support you through the process of how to do this and ensure it’s made as easy as possible.

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Important Note: It’s crucial to keep your personal information up-to-date with the DBS Update Service. This includes changes to your address, name, or any other relevant details.

By understanding the DBS Update Service and its benefits, individuals working with vulnerable groups can ensure that they are meeting their legal and ethical obligations while protecting the people they serve.

You must enroll on the Update Service within 30 calendar days of the ‘date of issue’ which is printed on the certificate otherwise you won’t be able to enroll again until you undertake another DBS Check.